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Frequently Asked Questions - Finance and Utilities
Individual Income Tax  What needs to be included with my return? I have business expenses. Do I get to claim them? How are net operating losses from side businesses treated?
How do I determine where my local tax is owed? What types of income are taxable? What types of income are NOT taxable? I pay local taxes to the city where I work. Will the City of Oxford give me credit for taxes paid to another city? Do I have to file quarterly estimated tax payments and when are they due? How soon can I expect my refund? How do I know what City I live and/or work in? What is universal filing and how does it affect me? Are the taxes deducted from my paycheck? I reside in Oxford, my wages are my only taxable income, and my employer is withholding my Oxford tax liability properly. Do I need to file an Oxford tax return? I do not live in Oxford, but I do work in Oxford. Do I owe the City income tax? I work in a township or village that does have an income tax. Do I owe the City income tax? If I overpay my taxes, can I get a refund? Is City tax withheld by my employer based on employee work location or residency? What is the individual income tax rate in Oxford? Who must pay the individual income tax?Q: What needs to be included with my return? A: All W-2s, all Forms 1099, the first page of the federal Form 1040 and any applicable federal schedules, such as Schedule C, E, F, K-1 from a partnership, or Form 2106 need to be attached. If something is missing, the Income Tax Division will send out a letter requesting the information to complete the return. The return will not be considered filed until the missing information is received.  Top Q: I have business expenses. Do I get to claim them? A: You can claim federal Form 2106 expenses against your W-2 income. However, if the wages were earned in another city, and taxes were withheld for that city, you would need to go back to that city and get a refund. If the other city's rate is less than our rate, you would be able to get a proportionate share of the expenses against the W-2 income. Please note, if you do get a refund from the other city, the credit claimed on your return for those taxes will be reduced and you will end up owing the balance to the City of Top Q: How are net operating losses from side businesses treated? A: Net operating losses cannot be used to offset employee wages. For unincorporated businesses, if you operate more than one business, a net operating loss can be used to offset profits from any other type of business you operate. The remainder of the loss that could not be offset to other business profits can be carried forward to be used as a future offset for up to five years. Losses must be shown on Form IR, but are not deducted in the computation of your individual taxable income. Top Q: How do I determine where my local tax is owed? A: Local tax is due first to the City in which the income was actually earned. You may also have an obligation to your City of residence. Check with the local tax office for your City of residence. To locate that tax office please click here Top Q: What types of income are taxable? A:
Top Q: What types of income are NOT taxable? A:
This list is not meant to be a conclusive and exhaustive list, but a sample of the income taxable. Please refer to Section 181.03(e) of the City of Top Q: I pay local taxes to the city where I work. Will the City of Oxford give me credit for taxes paid to another city? A: Yes, up to 100% on that portion of your income earned in that city. If the tax rate in the city where you work is lower than the City of Top Q: Do I have to file quarterly estimated tax payments and when are they due? A: Every person who anticipates any taxable income which is subject to City income tax, or who engages in any business, profession, enterprise, or activity subject to City income tax must file a declaration setting forth the estimated income or the estimated profit together with the estimated tax due. The declarations are required to be filed by April 15th of each year on or before the fifteenth day of the fourth month after the date the taxpayer becomes subject to the tax for the first time. Quarterly estimated payments are due on April 15th, July 31st, October 31st, and January 31st of the following year. Top Q: How soon can I expect my refund? A: Refunds have to be issued within 90 days of receipt of the completed return with all the documents attached. A refund request is not considered complete and will not be processed unless it has all the supporting documents attached. Top Q: How do I know what City I live and/or work in? A: If you are a registered voter, it should be easy to determine your city of residence. If you vote for the mayor of a city, you live in that city. For information on how to register to vote, contact the Butler County Board of Elections at (513) 887-3700. The Board of Elections also has a website to locate your polling location at http://www.butlercountyelections.org under the
“Voter Information” option. Please do not rely on the mailing address to determine the city in which you live or work. The United States Postal Service establishes mailing addresses based upon the Post Office that serves your area, not the city in which you may actually live or work. Similarly, you cannot rely on your Top Q: What is universal filing and how does it affect me? A: On or before April 15th of each year, every resident will file a City tax return on a form prescribed by and acceptable to the Tax Administrator, whether or not a tax is due. When the return is made for a fiscal year or other period different from the calendar year, the return shall be filed on or before the fifteen day of the fourth month after the end of the fiscal year or period. Top Q: Are the taxes deducted from my paycheck? A: Municipal income taxes deducted from your paycheck are paid to the municipality in which you work. If you work in Top Q: I reside in Oxford, my wages are my only taxable income, and my employer is withholding my Oxford tax liability properly. Do I need to file an Oxford tax return? A: Yes, the tax return filed will reflect that no tax is owed to the City of Top Q: I do not live in Oxford, but I do work in Oxford. Do I owe the City income tax? A: Yes, because income is taxed first where it is earned, if your wages were earned in If your employer’s office location is in Top Q: I work in a township or village that does have an income tax. Do I owe the City income tax? A: Yes, the second tax on income is residency tax. Since there is no work city tax the residency tax is 100% of the City of The residency tax can be reduced or eliminated by paying tax to another municipality, township, or joint economic development district (JEDD). If no other municipality, township or JEDD has taxed income as work city, than your city of residency is allowed to tax the income. Top Q: If I overpay my taxes, can I get a refund? A: Yes. The refund amount will be figured on your Top Q: Is City tax withheld by my employer based on employee work location or residency? A: City withholding is based upon, and employers are required to withhold, the work location. Top Q: What is the individual income tax rate in Oxford? A: The City of Top Q: Who must pay the individual income tax? A: All residents of the City of Top
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